Issue date: 4th April 2024
Parish Clerk To: Members of Colyford Parish Council
You are hereby summonsed to an Ordinary Meeting of Colyford Parish Council on Wednesday 10th April 2024 @ 19:00hrs At Colyford Memorial Hall Committee Room for the purpose of transacting the business set out in the agenda below.
Julie Watt
Clerk to Colyford Parish Council
clerk@colyford-pc.gov.uk
AGENDA
1. ATTENDANCE RECORD
2. APPROVAL OF APOLOGIES FOR ABSENCE
3. DECLARATIONS OF COUNCILLORS INTERESTS-To receive any Councillors’ declaration of interest in respect of items on the agenda. Note: You must also declare the nature of any personal or disclosable pecuniary interest in an item on the agenda whenever it becomes apparent that you have an interest in the business being considered.
4. MINUTES-To receive, and resolve to approve as a correct record the draft minutes of the Full Council Meeting on Wednesday 6th March 2024
5. CASUAL VACANCY-co-option of new Councillor
6. REPORT FROM COUNTY COUNCILLOR
-Written report
7. REPORTS FROM DISTRICT COUNCILLORS
8. PUBLIC SPEAKING-To receive any comments from members of the public relating to the Parish Council or on any future matters the Parish Council may wish to consider. (The Chair reserves the right to restrict this item to no longer than 15 minutes at any meeting, with a maximum of 3 minutes per speaker).
-Response from County & District Cllrs re non-attendance and lack of reporting at meetings.
9. ANNUAL PARISH MEETING
10. CORRESPONDENCE RECEIVED-to receive and action any matters arising from the correspondence list as appropriate (Council may also consider any correspondence received after publication of this agenda)
1-Lympestone Parish Council-letter re Green Wedges Assessment
2-MOP re proposed retail park Harepath Road
3-Colyton Grammar School re permitted development works
4-MOP re works at Colyton Grammar School
5-MOP re Elm Farm Lane & Colyton Grammar School pupils
11. CONSIDERATION OF PLANNING APPLICATIONS– (Council may consider any applications received after publication of this agenda)
1-24/0578/TCA – 19 Kingsholme Colyford Devon EX24 6RJ- Removal of a leylandii hedge in the north western corner of the garden. Relace with a small tree (comments due by 12th April 24)
2-24/0672/TCA – Westering Elm Farm Lane Colyford Devon EX24 6QS-T1, Spruce: removal. T2, Lawsons Cypress: height reduction down to approximately 7m. T3, Holly: height reduction down to approximately 7m (comments due by 25th April 24)
3-24/0690/TCA Woodmans Stoup Swan Hill Road Colyford EX24 6QJ-T1: Horse Chestnut (dbh 80cm) – fell due to bleeding canker (comments due by 26th April 24)
4-Proposed Retail Park on Harepath Road-Cllrs report re Seaton exhibition
12. CONSIDERATION OF HIGHWAY MATTERS– (Council may also consider any notifications received after publication of this agenda)
13. POLICE ADVOCATE REPORT-Cllr Wheeler
14. MEETINGS ATTENDED AND INVITATIONS RECEIVED-to report back on any meeting attended not covered under any other item and advise of invitations to meetings received
1-Devon Forum Resilience Forum Conference 22nd March 2024 Kenn Centre Exeter-Cllrs Priestley & Wheeler
2-Village 800th Anniversary Celebrations-meeting date TBC
15. FINANCE
1-Payment Schedule-to receive and agree to approve the payment schedules
-Hire of Colyford Memorial Hall 6th Mar 24-£10
-DALC membership 24/25-£356.76
-SLCC Membership-£148 approved meeting of 6/3/24-notice of payment 2/4/24
-Business Services insurance renewal-£562.46-approved at meeting of 6/3/24-notice of payment 3/2/24
-Royal Mail Special Delivery to Land Registry-£8.15-notice of payment 18/03/24
-Clerks salary, NEST pension, HMRC
2-Bank Receipts
Current Account
-Received 02/04/24-EDDC part precept payment-£10,320.50
-Received 25/03/24-HMRC VAT reclaim-£614.02
Deposit Account
-Received 11/03/24-Interest-£11.05
3-Bank Reconciliation-to be signed off by authorised Parish Councillor
4-Review of Finances-review current budget
5-Assets-Transfer of land at Stafford Common
16. PARISH MAINTENANCE
Action(s) from previous meeting(s)
1-Village Maintenance-to receive details of any additional works carried out since the last meeting and to consider works required
-Cutting of play park grass-2 hrs @£25ph approved by Clerk
-New bin at Pear Tree Corner-update
-Grass areas by bus stops A3052-response from Devon Highways
2-Footpaths
-P3 Scheme update
-Monitoring of footpaths
3-Maintenance Management Plan
17. COLYFORD PARISH COUNCIL ACTION PLAN
1-Planting of Pear Trees at Pear Tree Corner for 800th Anniversary-response from Devon Highways
18. COAT OF ARMS
19. FUTURE AGENDA ITEMS-to receive requests for agenda items for consideration by the Council
20. EXCLUSION OF PRESS AND PUBLIC (Part B)-To agree that the press and public be excluded from the meeting. Pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, and having regard to the confidential nature of the business to be transacted, to consider and agree that the Press and Public be excluded from the Meeting for the following item(s) of business.
21. CLOSE OF MEETING
In accordance with The Data Protection Act 2018 all attendees of the meeting are hereby notified that the meeting will be recorded as an aide memoir for the Clerk when compiling the minutes. The recordings are held securely and are deleted after the resolution that the minutes are a true and correct record.
Members of the public should be aware that being present at a meeting of the Council or one of its committees or sub-committees will be deemed as the person having given consent to being recorded (photograph, film or audio recording) at the meeting, by any person present.