Issue date: 30th May 2024
Parish Clerk To: Members of Colyford Parish Council
You are hereby summonsed to an Ordinary Meeting of Colyford Parish Council on Wednesday 5th June 2024 @ 19:00hrs At Colyford Memorial Hall Committee Room for the purpose of transacting the business set out in the agenda below.
Julie Watt
Clerk to Colyford Parish Council
clerk@colyford-pc.gov.uk
AGENDA
1. ATTENDANCE RECORD
2. APPROVAL OF APOLOGIES FOR ABSENCE
3. DECLARATIONS OF COUNCILLORS INTERESTS-To receive any Councillors’ declaration of interest in respect of items on the agenda. Note: You must also declare the nature of any personal or disclosable pecuniary interest in an item on the agenda whenever it becomes apparent that you have an interest in the business being considered.
4. MINUTES-To receive, and resolve to approve as a correct record the draft minutes of the Annual Council Meeting on Wednesday 1st May 2024
5. CASUAL VACANCY-co-option of new Councillor
6. REPORT FROM COUNTY COUNCILLOR
7. REPORTS FROM DISTRICT COUNCILLORS
8. PUBLIC SPEAKING-To receive any comments from members of the public relating to the Parish Council or on any future matters the Parish Council may wish to consider. (The Chair reserves the right to restrict this item to no longer than 15 minutes at any meeting, with a maximum of 3 minutes per speaker).
9. REVIEW OF POLICIES
1-Financial Regulations
2-Risk Management Policy
10. CORRESPONDENCE RECEIVED-to receive and action any matters arising from the correspondence list as appropriate (Council may also consider any correspondence received after publication of this agenda)
1-Colyton Grammar School pupils walking along Elm Farm Lane
2-Relocation of cycle rack
11. CONSIDERATION OF PLANNING APPLICATIONS-(Council may consider any applications received after publication of this agenda)
1-24/0803/FUL Vanier Ltd Holyford Lane Colyford Demolition of existing storage buildings, construction of extension on south and west elevations received 1st May 2024, (comments due by 24th May 2024, agreed by EDDC to extend to 6th June 24 so Cllrs can visit site)
12. CONSIDERATION OF HIGHWAY MATTERS-(Council may also consider any notifications received after publication of this agenda)
13. EAST DEVON LOCAL PLAN CONSULTATION-comments deadline 27th June 24
1-New Housing & Mixed use Site Allocations 2-New Employment Site Allocations
3-Designated Neighbourhood Area Housing Requirements 4-Clyst Valley Regional Park
5-Town Centre Retail Areas 6-Coastal Preservation Area
7-Green Wedges 8-Sustainability Appraisal
14. POLICE ADVOCATE REPORT-Cllr Wheeler
15. MEETINGS ATTENDED AND INVITATIONS RECEIVED-to report back on any meeting attended not covered under any other item and advise of invitations to meetings received
1- Burgesses Committee Meeting & Village 800th Anniversary Celebrations-8th May 24-Cllrs Manton & Watt & Clerk
2- Resilience Plan Meeting 14th May 24-Cllrs Priestley & Wheeler
3- Meeting with Colyton Grammar School-Cllrs Mills, Priestley & Wheeler
4- Honiton Mayor Making Ceremony on 6th June 24-Cllr Priestley
5- Community Resilience Plan meeting @ Membury September 24 (rescheduled from 19th June 24)
16. FINANCE
1-Payment Schedule-to receive and agree to approve the payment schedules
-Cartridge People-Blue Gel Pens x 10 & Canon set of 4 Toner Cartridges-Total £332.28 (inc vat (£55.38) purchased by Clerk 8th May 24 by debit card
-Amazon-Ring Binders x 10-£13.34 (inc vat £2.22) debit card purchase by Clerk 13th May 24
-Amazon-Clear Plastic Folders x 100-£2.99 (inc vat £0.50) debit card purchase by Clerk 13th May 24
-Clerks salary, NEST pension, HMRC
2-Bank Receipts
-Current Account-no receipts
-Deposit Account-Interest payment £21.40 9th May 24-interest rate changing from 1.30% to 1% as of 27th July 24
3-Bank Reconciliation-to be signed off by authorised Parish Councillor
4-Internal Audit-carried out & signed off 21st May 24
5-External Audit
-Annual Governance Statement 2023/24 to be approved for the annual audit
-Accounting Statement 2023/24 to be approved for the annual audit
-Dates for period of the exercise of public rights
6-Review of Finances-review current budget
7-Assets
-Transfer of land at Stafford Common-update
-Stafford Common lease
17. PARISH MAINTENANCE
Action(s) from previous meeting(s)
1-Village Maintenance-to receive details of any additional works carried out since the last meeting and to consider works required
-Cutting of play park grass-authorised by Clerk-£45
-Cutting of play park grass and verges-to consider quotes received
-New bin at Pear Tree Corner-installed
-Grass areas by bus stops A3052
-Removal of sand bags
2-Footpaths
-P3 Scheme update
3-Maintenance Management Plan
18. COLYFORD PARISH COUNCIL ACTION PLAN
-Cllrs to report on progress of items allocated to them
19. COAT OF ARMS
1-Update-email from John Vieth
2-Request from Colyford Mayor to manufacture a leaded stained glass panel with the Coat of Arms (COA) and gift this to St Michael’s Chapel of Ease in Colyford in 2025 to celebrate Colyford 800th Anniversary
20. FUTURE AGENDA ITEMS-to receive requests for agenda items for consideration by the Council
21. EXCLUSION OF PRESS AND PUBLIC (Part B)-To agree that the press and public be excluded from the meeting. Pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, and having regard to the confidential nature of the business to be transacted, to consider and agree that the Press and Public be excluded from the Meeting for the following item(s) of business.
21. CLERK VACANCY
22. CLOSE OF MEETING
In accordance with The Data Protection Act 2018 all attendees of the meeting are hereby notified that the meeting will be recorded as an aide memoir for the Clerk when compiling the minutes. The recordings are held securely and are deleted after the resolution that the minutes are a true and correct record.
Members of the public should be aware that being present at a meeting of the Council or one of its committees or sub-committees will be deemed as the person having given consent to being recorded (photograph, film or audio recording) at the meeting, by any person present.