Issue date: 26th September 2024
Parish Clerk To: Members of Colyford Parish Council
You are hereby summonsed to an Ordinary Meeting of Colyford Parish Council on Wednesday 2nd October 2024 @ 19:00hrs At Colyford Memorial Hall Committee Room for the purpose of transacting the business set out in the agenda below.
Clerk to Colyford Parish Council
clerk@colyford-pc.gov.uk
AGENDA
1. ATTENDANCE RECORD
2. APPROVAL OF APOLOGIES FOR ABSENCE
3. DECLARATIONS OF COUNCILLORS INTERESTS-To receive any Councillors’ declaration of interest in respect of items on the agenda. Note: You must also declare the nature of any personal or disclosable pecuniary interest in an item on the agenda whenever it becomes apparent that you have an interest in the business being considered.
4. MINUTES-To receive, and resolve to approve as a correct record the draft minutes of the Parish Council Meeting on Wednesday 12th September 2024.
5. REPORT FROM COUNTY COUNCILLOR
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6. REPORTS FROM DISTRICT COUNCILLORS
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7. PUBLIC SPEAKING-To receive any comments from members of the public relating to the Parish Council or on any future matters the Parish Council may wish to consider. (The Chair reserves the right to restrict this item to no longer than 15 minutes at any meeting, with a maximum of 3 minutes per speaker).
8. CORRESPONDENCE RECEIVED– to receive and action any matters arising from the correspondence list as appropriate (Council may also consider any correspondence received after publication of this agenda)
1-email from MOP requesting flooding information about a new build property in Seaton –Clerk has replied informing that solicitors searches will provide this information.
9. PARISH COUNCIL MEETING DATES-To consider moving scheduled meeting dates so as not to clash with East Devon District Council Cabinet meetings
10. POLICIES/PROCEDURES FOR ADOPTION/REVIEW
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11. CONSIDERATION OF PLANNING APPLICATIONS-(Council may consider any applications received after publication of this agenda)
24/1783/FUL – Ashdown Caravan Park Colyton Hill Colyton EX24 6HY – Replacement of 9 seasonal caravans with 9 static caravans
12. CONSIDERATION OF HIGHWAY MATTERS-(Council may also consider any notifications received after publication of this agenda)
13. EAST DEVON LOCAL PLAN CONSULTATION
14. POLICE ADVOCATE REPORT-Cllr Wheeler
15. MEETINGS ATTENDED AND INVITATIONS RECEIVED-to report back on any meeting attended not covered under any other item and advise of invitations to meetings received
16. FINANCE
1-Payment Schedule-to receive and agree to approve the payment schedules
-PKF Littlejohn for audit purposes £252.00 – to be authorised
-Colyford Memorial Hall, hire of facilities – £53.00 to be authorised
-Clerks salary, NEST pension, HMRC-authorised by RFO-paid
-Regular Payments-DD to H3G for mobile phone-£9.41 paid 9th September and 10th October & SO to Simon Martin for payroll services-£20 paid in September
2-Bank Receipts
-Current Account – Sutton Common invoice for £3603.00 sent on 20/9/24
-Deposit Account-Interest payment in September
3-Bank Reconciliation- to be signed off by authorised Parish Councillor
4-Review of Finances-review current budget
5-Assets –
17. PARISH MAINTENANCE
1-Village Maintenance-to receive details of any additional works carried out since the last meeting and to consider works required
-Cutting of play park grass and village verges-Hurfords-Cllr Watt
-Play park maintenance as outlined in annual report-Cllr Priestley
2-Footpaths
-Missing posts & signs-reported to Devon Highways PROW
-Obtaining cutting quotes for 2025-details of footpaths cut emailed out to Cllrs
3-Maintenance Management Plan
18. COLYFORD PARISH COUNCIL ACTION PLAN-Cllrs to report on progress of items allocated to them on Action Plan
1-Ambassadors for AONB-Cllr Manton
2-Road Safety-Cllr Watt
3-Cllrs to give update on items allocated to them
19. COAT OF ARMS-update
-A local Solicitors firm Milford and Dormor have a strong room at a one of cost of £30 + VAT. This information has been sent to the insurance company by the clerk and we await a quotation from them.
20. FUTURE AGENDA ITEMS-to receive requests from Councillors for future agenda items
21. AOB
Council printer
22. EXCLUSION OF PRESS AND PUBLIC (Part B)-To agree that the press and public be excluded from the meeting. Pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, and having regard to the confidential nature of the business to be transacted, to consider and agree that the Press and Public be excluded from the Meeting for the following item(s) of business.
Calculations for leave allowances
26. CLOSE OF MEETING
In accordance with The Data Protection Act 2018 all attendees of the meeting are hereby notified that the meeting will be recorded as an aide memoir for the Clerk when compiling the minutes. The recordings are held securely and are deleted after the resolution that the minutes are a true and correct record.
Members of the public should be aware that being present at a meeting of the Council or one of its committees or sub-committees will be deemed as the person having given consent to being recorded (photograph, film or audio recording) at the meeting, by any person present.